'File 13/10 I Arms and ammunition for H E the Shaikh of Kuwait' [‎571v] (1141/1173)

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RULES FOR THE DESPATCH OF STORES FOR HIS MAJESTY’S IMPERIAL OR
OTHER GOVERNMENTS.
I. The Officer issuing the stores will prepare a Packing Account, in quadruplicate, on this form by filling in columns 1, 2, 3, 4, 6 (first part) and 11,
the quadruplicate will be retained for record in his own office, and the others be forwarded with the-stores to the Shipping Officer. In the case
of packages containing valuable stores the value of each package will be entered in red ink against it in the remark column, and the Officer
shipping the stores is responsible that this information is eventually entered on the bill of lading A document confirming the goods which a ship has received. .
In case of stores being shipped to the United Kingdom he Avill also prepare and forward direct To the Superintendent, India Store Depot, Belvedere
Road, London, S.E., the usual receipt and delivery vouchers (I. A. F. Z2096) in sufficient time to ensure their being received before the arrival
of the stores themselves. ^
II. As soon as arrangements have been-madfe for the shipment of stores, and Bill of fading obtained, the Shipping Officer will note on the three copies
of the Packing Account the name of the ship and date of sailing and fill in columns 8, 9 and first part of 10. He will then return the duplicate
copy to the Supplying Officer (Consignor) and forward the original and triplicate with a copy of Bill of Lading A document confirming the goods which a ship has received. direct by the next post to the
Consignee whose attention will be drawn to the instructions printed on the face of the former document. The Consignee after completing the
original cop}- will return it to the Consignor. One copy of Bill of Lading A document confirming the goods which a ship has received. should be forwarded to the Consignee through either the Purser or
Master of the vessel in which stores have been shipped in addition to that sent with the Packing Account by post. This would always be practi
cable if the Mate’s receipt were obtained immediately the stores are placed on board the vessel, and presented together with the required
number of Bills of Lading (prepare^ by the Shipper) to the Ship’s Owners or Agents for check and signature.
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III. The Officer issuing the stores will complete the quadruplicate copy of the Packing Account, which will be used as a voucher for charging off the
stores in his accounts, and forward the duplicate as soon as possible to the deparbntental Examiner.
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IV. When stores are despatched to Hong Kong or any other colony, the procedure laid down in rules II and III will be observed, but the three
copies of the Packing Account will, in such cases, be forwarded by the Shipping Officer with the Bill of Lading A document confirming the goods which a ship has received. direct by the next post to the
Consignee, who will be requested to comply with the directions printed on the face of the Packing Account, and after completing two copies, to
return them to the Supplying Officer with the following certificate endorsed thereon:—
“ Certified that the stores have been received in good order and condition
mention the account and voucher).”
and have been brought on store ledger
charge
on
(here
V. On receipt of the duplicate Packing Account, the Examiner will, without delay, prepare a priced invoice (I- A. E. A547) showing the value of the
stores, the inland transit charges, and other incidental expenses, in accordance with the existing rules for the payments issues of stores. The
freight on the stores should also be shown in the priced invoice. ^42$
VI. The priced iifvoice, together with the duplicate ^J&king Account and such other voucffi^as are necessary should be submitted without delay to the
Controller of Military Accounts, Accounts Branch, who after debiting the total amount of the Invoice to the Imperial Government in his
account-current with London, will forward the documents direct to the Under-Secretaiw of State for India, in anticipation of the debit, stating
at the same time the item number and month’s schedule of the account-current with London in which the debit will appear.
VTI. All stores intended for the India Office The department of the British Government to which the Government of India reported between 1858 and 1947. The successor to the Court of Directors. , and also stores, the property of the Indian Government, intended for other departments, should be consigned
to the Superintendent, India Store Depot, Belvedere Road, London, S.E., those for the War Office, if sent to the Thames, to the Assistant
Director of Ordnance Stores, Woolwich, butj^^ent elsewhere to the Senior Ordnanc ' officer at the port of landing.
l£GHPC—S2—2Sl(Army)DCF—(A-2.‘W)—25-5-27- 8, r 00.
OF STORES FOR HIS MAJESTY'S IMPERIAL OR
HER GOVERNMENTS.
ig Account, in quadruplicate, on this form by filling in columns 1, 2, 3, 4, 6 (first part) and 11,
his own office, and the others be forwarded with filestores to the Shipping Officer. Tn the case
ilue of each package will be entered in red ink against it in the remark column, and the Officer
mation is eventually entered on the bill of lading A document confirming the goods which a ship has received. .
lorn he will also prepare and forward direct to' the Superintendent, India Store Depot, Belvedere
rery vouchers (I. A. P. Z2096) in sufficient time to ensure their being received before the arrival
lipment of stores, and Bill of fading obtained, the Shipping Officer will note on the three copies
md date of sailing and fill in columns 8, 9 and first part of 10. He will then return the duplicate
forward the original and triplicate with a copy of Bill of Lading A document confirming the goods which a ship has received. direct by the next post to the
e instructions printed on the face of the former document. The Consignee after completing the
One copy of Bill of Lading A document confirming the goods which a ship has received. should be forwarded to the Consignee through either the Purser or
shipped in addition to that sent with the Packing Account by post. This would always be practi-
ediately the stores are placed on board the vessel, and presented together with the required
lipper) to the Ship’s Owners or Agents for check and signature.
adruplicate copy of the Packing Account, which will be used as a voucher for charging off the
te as soon as possible to the departmental Examiner.
other colony, the procedure laid down in rules II and III will be observed, but the three
cases, be forwarded by the Shipping Officer with the Bill of Lading A document confirming the goods which a ship has received. direct by the next post to the
ith the directions printed on the face of the Tacking Account, and after completing two copies, to
following certificate endorsed thereon —
eceived in good order and condition and have been brought on store ledger charge on (here
0.”
Examiner will, without delay, prepare a priced invoice (I. A. E. A5I7) showing the value of the
cidental expenses, in accordance with the existing rules for the payment* issues of stores. The
le priced invoice. ^5
r- ^ /—\
3king Account and such other vouclu ^"as are necessary should be submitted without delay to the
mch, who after debiting the total amount of the Invoice to the Imperial Government in his
* documents direct to the Under-Secretaiw of State for India, in anticipation of the debit, stating
*s schedule of the account-current with London in which the debit will appear.
tores, the property of the Indian Government, intended for other departments, should be consigned
vedere Hoad, London, S.E., those for the War Office, if sent to the Thames, to the Assistant
^ysent elsewhere to the Senior Ordnanc lp'fficer at the port of landing.