'File 13/10 I Arms and ammunition for H E the Shaikh of Kuwait' [‎573r] (1143/1173)

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ItGIPC—S2—2Sl(Army)PCF—(A-234)—25-5*27— 8,000.
To the
RULES FOR THE DESPATCH OF STORES FOR HIS MAJESTY’S IMPERIAL OR
OTHER GOVERNMENTS.
I. The Officer issuing the stores will prepare a Packing Account, in quadruplicate, on this form By filiing in columns.i, 2, 3, 4, 6 (first part) and 11,
the quadruplicate will be retained for record in his own office, and the others be forwarded with the stores to the Shipping Officer. In the case
of packages containing valuable stores the value of each package will be entered in red ink against it in the remark column, and the Officer
shipping the stores is responsible that this information is eventually entered on the bill of lading A document confirming the goods which a ship has received. .
In case of stores being shipped to the United Kingdom he will also prepare arid forward direct to the Superintendent, India Store Depot, Belvedere
Road, London, S.E., the usual receipt and delivery vouchers (I. A. P. Z2096) in sufficient time ro ensure their being received before the arrival
of the stores themselves. /
II. As soon as arrangements have been made for the shipment of stores, and Bill of Lading A document confirming the goods which a ship has received. obtained, the Shipping Officer will note on the three copies
of the Packing Account the name of the ship and date of sailing and fill in columns 8, 9 and first part of 10. He will then return the duplicate
copy to the Supplying Officer (Consignor) and forward the original and triplicate with a copy of Bill of Lading A document confirming the goods which a ship has received. direct by the next post to the
Consignee whose attention will be drawn to the instructions printed on the face of the former document. The Consignee after completing the
original cop^ will return it to the Consignor. One copy of Bill of Lading A document confirming the goods which a ship has received. should be forwarded to the Consignee through either the Purser or
Master of the vessel in which stores have been shipped in addition to that sent with the Packing Account by post. This would always be practi
cable if the Mate’s receipt were obtained immediately the stores are placed on board the vessel, and presented together with the required
number of Bills of Lading (prepared by the Shipper) to the Ship’s Owners or Agents for check and signature.
III. The Officer issuing the stores will complete the quadruplicate copy of the Packing Account, which will be used as a voucher for charging off the
stores in his accounts, and forward the duplicate as soon as possible to the departmental Examiner.
IV. When stores are despatched to Hong Kong or any other colony, the procedure laid down in rules II and III will be observed, but the three
copies of the Packing Account will, in such cases, be forwarded by the Shipping Officer with the Bill of Lading A document confirming the goods which a ship has received. direct by the next post to the
Consignee, who will be requested to comply with the directions printed on the face of the hacking Account, and after completing two copies, to
return them to the Supplying Officer- with the following certificate endorsed thereon :—
“ Certified that the stores have been received in good order and condition and have been brought on store ledger charge on (here
mention the account and voucher).”
Y. On receipt of the duplicate Packing Account, the Examiner will, without delay, prepare a priced invoice (I- A. E. A547) showing the value of the
stores, the inland transit charges, and other incidental expenses, in accordance with the existing rules for the payment issues of stores. The
freight on the stores should also be shown in the priced invoice.
VI. The priced invoice, together with the duplicate liking Account and such other vouche as are necessary should be submitted without delay to the
Controller of Military Accounts, Accounts Branch, who after debiting the total amount of the Invoice to the Imperial Government in his
account-current with London, will forward the documents direct to the Under-Secretary of State for India, in anticipation of the debit, stating
at the same time the item number and month’s schedule of the account-current with London in which the debit will appear,
VII. All stores intended forthe India Office The department of the British Government to which the Government of India reported between 1858 and 1947. The successor to the Court of Directors. , and also stores", the property of the Indian Government, intended for other departments, should be consigned
to the Superintendent, India Store Depot, Belvedere Road, London, S.E., those for the" War Office, if sent to the Thames, to the Assistant
Director of Ordnance Stores, Woolwich, but £ ent elsewhere to the Senior Ordnance Officer at the port of landing. '
I. A. E. Z-2090.
(N.B .—To be returned to tbe Consignor by the first opportunity after the stores have been surveyed.)
PACKING ACCOUNT OF
Date of Sailing,
.stores shipped from India
isin A’-J*
192 .
d?
REGULATIONS FOR THE RECEIPT AND EXAMINATION OF STORES AT DESTINATION^
1. On receipt of intimation from the Shipping Company of discharge of stores, the Consignee or his Representative should repair to the Transit Shed
and examine the outward condition of all packages, and if any are found to be in a defective or doubtful condition he should apply within 7 days of discharge
of goods, to the Owners or Agents of the vessel concerned, or to their accredited Surveyors for a survey on the goods landed in a defective or doubtful
condition.
Goods landed in a defective or doubtful condition should not be removed from the Transit Shed until a survey has been held.
2. Each defective or doubtful package should be inspected and opened by the Shipping Company’s Surveyor in the presence of the Consignee, or his
Representative, and the Port Trust Representative, and the extent of the shortage or damage established. Recoveries for shortages or damages being
effected in the - usual manner from the Owners or Agents of the ship concerned if the survey determined that the damages or deficiencies occurred while the
v stores were in the custody of the ship, or from the Port Trust if the survey determined that such loss occurred while the stores were in their custody. The
columns marked with an asterisk should be filled in by the Surveyor only in the event of goods being landed in a damaged or doubtful condition, the Con
signee making the necessary entries in the columns concerned otherwise.
# The decision arrived at by the Survey Committee as to extent and liability of damages and deficiencies should be incorporated in the endorsement
or receipt granted to the ship.
All claims for any loss by reason of auy damage to stores oi^of any deficiency in the quantity delivered, not covered by the printed exceptions of
the B/L and as determined by the Surveyor should be preferred, against the Owners or Agents, as the case maybe, of the vessel, through the Shipper within
one month of the date of arrival of the vessel. The Agents of e vessel at port of discharge being acq inted at the same time of such action.
3. All articles not enclosed in packages are held to have been counted or weighed by the Master of the vessel on shipment, and consequently any loss
is chargeable to the Owner. *
4. Should any articles appear to have original defects, samples upon which a judgment may be formed should in all cases be returned with the
complaint, whether it relates to quality or pattern.
5. If any article not herein described be received, full particulars thereof should be entered in the Packing Account.
✓ (By order of the Secretary to the Government of India)
/ WK#'
8 * ■
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Place of Shipment.
Consignor.
.192