'Despatch by Lieutenant-General R. Wapshare, C.B., C.S.I. on the Organization and Working of the East Persian Line of Communications. From 1st April 1918 to 15th January 1919' [‎38v] (81/138)

70. When the Officer Commanding, a unit or post, or the Head of an Adminis
trative Service requires an advance from the Field Treasure Chest, for the payment
of a unit, establishment, imprest for Accounts ‘ A ’ or ' B,’ for any other purpose,
he should forward to the F. C. T. 0. a receipt in duplicate (I. H. F. A-175), for the
amount required, clearly stating the individual to whom the payment is to be made.
71. Personal advances of pay not exceeding -f-ths of the gross amount due,
may be drawn by officers from a Field Treasure Chest oh a receipt, in triplicate,
together with a certificate testifying to the fact that they have sufficient pay, etc.
with the Deputy Director Ordnance to cover the advance. This certificate will
be in the form given in Appendix I.
C. Payments to troops and detachments.
72. Company etc., commanders will see that records are made of all payments
m an acquittance roll (Army Form N-1513) and in the soldier’s pay book (A. B.-64),
Officers are to be caref ul to enter all advances made to soldiers in their pay books.
Three copies of the acquittance roll will be maintained and numbered con
secutively throughout the year. The receipt of each soldier concerned will be
taken on the acquittance roll, and Officers Commanding will forward Cash Acc
ounts on Army Form N-1531-A, together with the acquittance rolls in duplicate
for the amounts disbursed, to the Assistant Audit Officer (Imprest Section) Quetta,
direct, together also with any necessary extracts from the month’s regimental or
other orders affecting pay or allowances as promptly as possible, as opportunity
offers, during the month, the triplicate copy remaining as an office copy. But if
the advance was made by a Post Commander three copies of the acquittance roll
will be made by him, original will be attached to the Post Commanders Account
‘ B ’ (paragraph 66), duplicate copy will be sent to the head of the individual’s,
unit or department for inclusion in his acquittance roll (Army Form N-1513), and
the triplicate will be the Post Commander’s copy.
73. Company etc., Commanders will render to the F. D. 0. as soon as possible
after the end of each month an account on Army Form N-1531 of all cash received
and disbursements made during the month through their unit commanders. Nil
reports should be furnished if no payments have been made during the month.
74. No payments will be made to any soldier without the production of his pay
book, wherein all payments made will be recorded and attested by the officers
making them. If a soldier loses his pay book, a new one will, if possible, be issued,
but no payments will be made in respect of any period prior to the date on which
the loss of the book is reported. This applies to civilian subordinates as well.
75. Payments made to any individuals for any service whatsoever will be
made in the presence of a British Officer. The practice of handing over money to
subordinates for distribution is prohibited.
APPENDIX I.
Application for an ordinary advance oj pay.
Bank and name of Officer
applying for an advance
Corps or Department
Official Designation
Amount of advance required
On what account,
Certified that, to the best of my belief, I have sufficient balance of my previous
months pay to meet the advances now applied for and that I have taken" into con
sideration previous advances drawn, my family, or agents allotment and other
amounts due by me to Government, \ ,
( Station ) (Date) (Signature).