'File [1/39 I] Major T Hickinbotham, OBE (Private File)' [‎42br] (112/836)

The claims of civilians who are not included in the categories
referred to above will be decided on their merits by the Government
of India.
Claims will be verified by a responsible official cognisant of the
services rendered.
8. The claims of individual officers (including chaplains) and
members of the nursing services who are still serving, as also those who
are no longer serving will be submitted through the officer com
manding the unit or head of the department under whom they are
serving, or may have served, before relinquishing their appoint
ments. It will be for these individual officers, etc., to ensure that
their claims are submitted by the unit or department in which
qualified for the medal and clasp.
** 9. Claims of public and private followers will be included,
according to classes, in the rolls of those units and departments, or
individuals, with which, or with whom, they served.
10. The claims of retired V. C. Os. and Indian other ranks, who
are not now in the service, will be submitted through the officer com
manding the unit on whose rolls they were borne at the time of re
tirement or discharge. In the case of those who earned the medal
and clasp in a unit other than that from which they retired or were
discharged, their claims will be verified by the former unit before
submission of their claims.
11. Application from the legatees or next-of-kin of deceased offi
cers and other ranks of the Indian Army, and Indian services will,
in the case of British officers, be addressed on the prescribed form
direct to the Medal Section ; in the case of Indian officers, and other
ranks, to the officer commanding the unit, or head of the Depart
ment, to which the deceased individuals belonged.
12. The names of individuals who have forfeited their right to
the decoration under the conditions laid down in the Koyal Warrant
for Pay, or Regulations for the Army in India, as the case may be,
will be" included in the rolls, but their names will be entered in red
ink and the cause of forfeiture will be stated. The names of indi-
miuals who have become non-effective by death, transfer, discharge,
e1!cl, will also be entered in red ink and the cause stated.
13. The signature of claimants themselves to the certificates on
their own rolls will not be accepted.
14. The inscription and issue of medals for individuals whose
present addresses are not known invariably results in the return of
such medals to the Medal Section, thus involving unnecessary waste
of time and money. To prevent this, when rolls are submitted officers
submitting the claims will denote clearly on the rolls those in
dividuals whose medals he can dispose of on receipt. Medals
and clasps in these cases only will be issued by the Medal Sec
tion in the first instance. No medals and clasps will be issued
in the remaining cases until intimation is received by the Medal
Section from the transmitting authority that he is in a position
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