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'File 1/50 Office Routine' [36r] (71/206)
The record is made up of 1 file (103 folios). It was created in 31 Jan 1945-27 Nov 1950. It was written in English. The original is part of the British Library: India Office The department of the British Government to which the Government of India reported between 1858 and 1947. The successor to the Court of Directors. Records and Private Papers Documents collected in a private capacity. .
Transcription
This transcription is created automatically. It may contain errors.
( 123/41/49)
GULF RJBSIDEImCY
BAHRAIN,
9th August, 1949.
Dear Adams,
You are doubtless accustomed to our
constant complaint that we do not have enough
staff here. One partial solution of this
problem would be to effect some reduction in
our work. ks you are aware, we act very frequently
more or less as a post office between the Agencies
and the outside world. jiivery question dealing
with the internal administration of any of the
territories must be handled by the Agencies and
this means that a very large number of letters
which we receive from the Foreign Office merely
have to be copied to the
Agency
An office of the East India Company and, later, of the British Raj, headed by an agent.
for appropriate
action. We also receive a number of letters from
the administrative departments of the Foreign Office
which likewise have to be copied. If all the
departments of the foreign Office could be asked
to send any letters likely to need passing on to the
Agencies in duplicate, if the subject only applies
to one territory, and in quadruplicate if it applies
to all the territories under our supervision ( and
therefore needing to be copied to Muscat, Kuwait
and Bahrain ), this would save us a very large amount
of work. bimilarly, where suitable, the repeating
of a telegram to the appropriate
Agency
An office of the East India Company and, later, of the British Raj, headed by an agent.
not only saves
time and trouble for our cypher room, who otherwise
has to send it on, but makes future reference much
easier.
2. There are flso frequent cases in which letters
are addressed tc us which should have gone direct
to one of the Agencies, notably on minor subjects of
what you might call a consular nature. For instance,
Northern Department recently wrote to us about a
Danish seaman in Bahrain; this letcer should have gone
to tne Bahrain
Agency
An office of the East India Company and, later, of the British Raj, headed by an agent.
direct, I think perhaps one
reason for this is that the Agencies do not appear in
the white lists of the Foreign Office posts, either
in the list of consular posts or in the list of
missions abroad, as a result, both in the departments
of the office and in missions there may well be some
doubt as to what posts really exist in the Gulf.
It might be worthwhile arranging for the Agencies to be
listed in the list of consular offices, I should also
be most grateful if you could bring ths^R ^ato^xs
to the notice of the departments of the Foreign Office
generally.
3. I am sending copies of this letter to a certain
number of posts in the Middle ^ast.
P.G,D, Adams, Esq.,
Personnel Department,
Foreign Office,
London,
Yours ever,
(SGD). J.A.F. GETHIN.
About this item
- Content
The file relates to office procedure, and changes to office procedure following transfer of supervisory responsibility to the Foreign Office.
The papers include a set of notes entitled 'Office Routine', compiled by the officiating Head Clerk of the British Residency An office of the East India Company and, later, of the British Raj, established in the provinces and regions considered part of, or under the influence of, British India. , Bushire, which give guidance on the treatment of all forms of correspondence, registration, filing, referencing, the administrative structure of the Bushire office, mails and telegrams, records, noting and drafting, typing section, forms of letters and memoranda, duties of the Telegram Clerk, and duties of the Despatch clerk, with covering letter suggesting that the notes should be circulated among staff at the Political Agency An office of the East India Company and, later, of the British Raj, headed by an agent. , Bahrain, January 1945.
The file also contains papers relating to specimen forms and letters, April 1948; papers concerning the replacement by the Foreign Office of certain obsolete types of correspondence, September 1948; papers concerning terms to be used in establishing telegraphic priorities, May to June 1949; letter to the Foreign Office concerning the administrative workload of the Persian Gulf The historical term used to describe the body of water between the Arabian Peninsula and Iran. Residency An office of the East India Company and, later, of the British Raj, established in the provinces and regions considered part of, or under the influence of, British India. , Bahrain, August 1949; papers concerning Foreign Office instructions on the use of abbreviations in official documents, including telegrams, August 1949; correspondence from the British Agency An office of the East India Company and, later, of the British Raj, headed by an agent. , Sharjah on how to address certain Foreign Office departments, and the reorganisation of the Sharjah Agency An office of the East India Company and, later, of the British Raj, headed by an agent. 's filing system, October and November 1949; papers concerning regulations for the sending of telegrams, December 1949 to April 1950; correspondence from Cable and Wireless Limited, giving regulations and rates for telegrams, June to December 1950; correspondence concerning Foreign Office instructions laying down official spellings for Kuwait and Bahrain, and the use by the British Residency An office of the East India Company and, later, of the British Raj, established in the provinces and regions considered part of, or under the influence of, British India. , Bahrain of the Hunterian system for the transliteration of Arabic words and names, with the exception of Muscat and Oman, June to August 1950; and correspondence concerning the telegraphic address of the British Agent, Gwadur [Gwadar], November 1950.
- Extent and format
- 1 file (103 folios)
- Arrangement
The papers are arranged in chronological order from the front to the rear of the file. Circled serial numbers (red for received correspondence; blue/black for issued correspondence) refer to entries in the notes at the rear of the file.
- Physical characteristics
Foliation: the foliation system in use commences at 1 on the front cover, and continues through to 103 on the back cover. The sequence is written in pencil, enclosed in a circle, and appears in the top right hand corner of the recto The front of a sheet of paper or leaf, often abbreviated to 'r'. page of each folio.
- Written in
- English in Latin script View the complete information for this record
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'File 1/50 Office Routine' [36r] (71/206), British Library: India Office Records and Private Papers, IOR/R/15/2/1046, in Qatar Digital Library <https://www.qdl.qa/archive/81055/vdc_100026334948.0x000048> [accessed 3 April 2025]
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Copyright: How to use this content
- Reference
- IOR/R/15/2/1046
- Title
- 'File 1/50 Office Routine'
- Pages
- front, front-i, 2r:58v, 61r:68v, 72r:75v, 78v:102v, back-i, back
- Author
- East India Company, the Board of Control, the India Office, or other British Government Department
- Usage terms
- Open Government Licence