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'File 1/50 Office Routine' [12r] (23/206)
The record is made up of 1 file (103 folios). It was created in 31 Jan 1945-27 Nov 1950. It was written in English. The original is part of the British Library: India Office The department of the British Government to which the Government of India reported between 1858 and 1947. The successor to the Court of Directors. Records and Private Papers Documents collected in a private capacity. .
Transcription
This transcription is created automatically. It may contain errors.
10,
(ix) Whenever the notes and orders adrait or it the draft
should follow them verbatim ; "but when this is not
the case, the drafter must ezercise his discrcticr
in condensing or expanding the notes. ^ 'ho hanu-
writing of drafts must "be conpact, neat ana iegiDie,
and abbreviations should be avoided as likely to
confuse the typist. It is preferable to type
lengthy notes and drafts. All notes and ^afts
of more than three or four lines should be typed
before submission to the
Political Resident
A senior ranking political representative (equivalent to a Consul General) from the diplomatic corps of the Government of India or one of its subordinate provincial governments, in charge of a Political Residency.
.
■
(x) The practice of transmitting with covering letters, a
pass of enclosures containing unnecessary repetition
of information intended to bo conveyed should be
avoided. No papers should accompany a letter
which are not essential to a clear and pr^cisu
■understanding of the question r of or rod,. ^ • •; - _ ^ ^
other hand care must be taken that ohe information
to be conveyed is not deficient or meagre.
Ordinarily drafts of letters should be self-con
tained; in cases, however, which involve an
important principle or which ma T be.intricate in
their details^ it is proper that all papers which
bear on the points at issue should accompany the
letter.
(xi) All the references in the draft should be marked.
(xii) Clear indication should be given in th-j a raft whuther
it is a letter, a memorandum, express Letter, etc.,
or if a telegram the code in which it should ±SoU^,
and such other details.
38. TYPHIG SECTION .
Before -beginning to'type a draft or a letter^tUe typist
must read through the notes and the draft ^ ^-proved
'■ptinn is reouired. Ke must see that the dr^il t* ho-o .1 _ . ^
hy the officer concerned. The following checks should he applied
by hi: 1! -
(i) That the references cited are correct.
(ii) Type the letters in the proper form. The various
foms of correspondence in a Government ox rice are.
(a) TKTTTli BOBM .
British Hesidency and
. Consulate General,
Pus hire.
Dated the 1945.
jTrom
To
Subject
S ir
With reference to
I have the honour to be,
Sir,
Your most obedient servant,
(b) kg^ORANDUM .
TT British
Residency
An office of the East India Company and, later, of the British Raj, established in the provinces and regions considered part of, or under the influence of, British India.
and
Consulate General,
Bushire, dated the,.....
To The
Political Agent
A mid-ranking political representative (equivalent to a Consul) from the diplomatic corps of the Government of India or one of its subordinate provincial governments, in charge of a Political Agency.
, Bahrain .
memorandum. r , ■ - Poiitiicnl
— Secretary to the ^oiibio^-.
"Resident in t'ee Persian ^U-
About this item
- Content
The file relates to office procedure, and changes to office procedure following transfer of supervisory responsibility to the Foreign Office.
The papers include a set of notes entitled 'Office Routine', compiled by the officiating Head Clerk of the British Residency An office of the East India Company and, later, of the British Raj, established in the provinces and regions considered part of, or under the influence of, British India. , Bushire, which give guidance on the treatment of all forms of correspondence, registration, filing, referencing, the administrative structure of the Bushire office, mails and telegrams, records, noting and drafting, typing section, forms of letters and memoranda, duties of the Telegram Clerk, and duties of the Despatch clerk, with covering letter suggesting that the notes should be circulated among staff at the Political Agency An office of the East India Company and, later, of the British Raj, headed by an agent. , Bahrain, January 1945.
The file also contains papers relating to specimen forms and letters, April 1948; papers concerning the replacement by the Foreign Office of certain obsolete types of correspondence, September 1948; papers concerning terms to be used in establishing telegraphic priorities, May to June 1949; letter to the Foreign Office concerning the administrative workload of the Persian Gulf The historical term used to describe the body of water between the Arabian Peninsula and Iran. Residency An office of the East India Company and, later, of the British Raj, established in the provinces and regions considered part of, or under the influence of, British India. , Bahrain, August 1949; papers concerning Foreign Office instructions on the use of abbreviations in official documents, including telegrams, August 1949; correspondence from the British Agency An office of the East India Company and, later, of the British Raj, headed by an agent. , Sharjah on how to address certain Foreign Office departments, and the reorganisation of the Sharjah Agency An office of the East India Company and, later, of the British Raj, headed by an agent. 's filing system, October and November 1949; papers concerning regulations for the sending of telegrams, December 1949 to April 1950; correspondence from Cable and Wireless Limited, giving regulations and rates for telegrams, June to December 1950; correspondence concerning Foreign Office instructions laying down official spellings for Kuwait and Bahrain, and the use by the British Residency An office of the East India Company and, later, of the British Raj, established in the provinces and regions considered part of, or under the influence of, British India. , Bahrain of the Hunterian system for the transliteration of Arabic words and names, with the exception of Muscat and Oman, June to August 1950; and correspondence concerning the telegraphic address of the British Agent, Gwadur [Gwadar], November 1950.
- Extent and format
- 1 file (103 folios)
- Arrangement
The papers are arranged in chronological order from the front to the rear of the file. Circled serial numbers (red for received correspondence; blue/black for issued correspondence) refer to entries in the notes at the rear of the file.
- Physical characteristics
Foliation: the foliation system in use commences at 1 on the front cover, and continues through to 103 on the back cover. The sequence is written in pencil, enclosed in a circle, and appears in the top right hand corner of the recto The front of a sheet of paper or leaf, often abbreviated to 'r'. page of each folio.
- Written in
- English in Latin script View the complete information for this record
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'File 1/50 Office Routine' [12r] (23/206), British Library: India Office Records and Private Papers, IOR/R/15/2/1046, in Qatar Digital Library <https://www.qdl.qa/archive/81055/vdc_100026334948.0x000018> [accessed 11 February 2025]
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Copyright: How to use this content
- Reference
- IOR/R/15/2/1046
- Title
- 'File 1/50 Office Routine'
- Pages
- front, front-i, 2r:58v, 61r:68v, 72r:75v, 78v:102v, back-i, back
- Author
- East India Company, the Board of Control, the India Office, or other British Government Department
- Usage terms
- Open Government Licence