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'Cyphers and Secret Documents: Safe Custody Reports and Handing Over Certificates for Secret Documents' [94r] (192/523)
The record is made up of 1 file (260 folios). It was created in 30 Dec 1936-24 Sep 1946. It was written in English and Arabic. The original is part of the British Library: India Office The department of the British Government to which the Government of India reported between 1858 and 1947. The successor to the Court of Directors. Records and Private Papers Documents collected in a private capacity. .
Transcription
This transcription is created automatically. It may contain errors.
19
Cases where copies were furnished to litigants for their private use because justice so
required : Cases Nos. 2, 3, 5, 12 and 17.
Letters marked " private and confidential " : Cases Nos. 3 and 13.
Supplying copies of private correspondence without the consent of the
writer
The lowest of the four classes into which East India Company civil servants were divided. A Writer’s duties originally consisted mostly of copying documents and book-keeping.
: Case No. 3.
Affording assistance to one side only; propriety of so doing: Case No. 3.
Where facts and information culled from official sources may properly be given to litigants:
Cases Nos. 5 and 14.
Where such information should not be given : Case No. 15 (and see also case given in
paragraph 18 (2) of the Memorandum).
Production in foreign courts; Cases Nos. 4, 16, 17, 18, 19 and 20.
Foreign courts cannot compel production of documents the property or in the official
custody of His Majesty's Government : Cases Nos. 4, 10, 20 and 21.
They must accept the statement of a responsible official of His Majesty's Government that
the document is part of the archives or in official custody : Cases Nos. 4 and 10.
Production in foreign courts may and should be made voluntarily, unless it would be
contrary to the public interest : Cases Nos. 4, 16, 17, 18, 19 and 20.
But such production must be accompanied by a statement that it is afforded as an act of
grace : Cases Nos. 4, 19 and 20.
Consuls must appear on a subpoena or court order : Cases Nos. 21 and 23.
They must, if so required, produce documents of a non-official character other than those
deposited with them in their official capacity, which are to be regarded as official: Cases Nos. 22
and 23.
They must answer all questions other than questions about the contents of their archives :
Case No. 21.
Or questions concerning confidential communications made to them in their official capacity
by one of their nationals : Case No. 22.
Analysis.
Case No. 1.
Memorandum, paragraphs 5 and 17.
W 7246 and 179061/7449/58 of 1922.
In August 1922 Messrs. J. J. Edwards and Co. requested a copy, or sight of, an alleged
libellous letter respecting Mr. C. Staniforth, chairman of the A.G.N. Syndicate, written
by shareholders of the syndicate to His Majesty's Consul-General at Algiers. They were
informed that the Secretary of State did not feel justified in producing either original or copy
unless application was made " in the course of legal proceedings " [Memorandum, paragraph 5].
Particulars of the letter (date, signatories, &c.) were, however, supplied, in order that it might
be identified for purposes of issuing the writ [Memorandum, paragraph 17]. A writ was
subsequently issued at the suit of Mr. Staniforth against members of the syndicate, and upon
receipt of a copy of the writ at the Foreign Office, the plaintiffs were supplied with a copy of
the letter in question.
Case No. 2.
Memorandum, paragraphs 5, 6 (2) (iii) (b) and (c) and 16 (1).
L 3433/3433/405 of 1932.
I
An application was made to His Majesty's Consul-General at Loanda on behalf of a
Mr. E. J. E. Lange, a citizen of Cape Town, for the supply of copies of correspondence between
Mr. Lange and the Consulate-General, which were required for the purposes of a lawsuit, and
also of correspondence regarding Mr. Lange's affairs exchanged between the Consulate-General
and the Governments of the Union of South Africa, South-West Africa and Angola. The
Consul-General was instructed that, provided proceedings had actually been commenced
[Memorandum, paragraph 5], and that he was reasonably satisfied that the documents were
necessary for the purposes of the lawsuit [Memorandum, paragraph 16 (1)], he might supply
copies of the private correspondence and, with the consent of the Governments concerned, of the
inter-governmental correspondence also, if he considered that it would not be contrary to the
public interest to do so [Memorandum, paragraphs 6 (2) (iii) (b) and (c)].
About this item
- Content
The file contains papers relating to the safe custody and transfer by the Bahrain Political Agency An office of the East India Company and, later, of the British Raj, headed by an agent. of secret and confidential publications and cyphers and codes. The file contains correspondence from the Political Agent A mid-ranking political representative (equivalent to a Consul) from the diplomatic corps of the Government of India or one of its subordinate provincial governments, in charge of a Political Agency. , Bahrain and from other British officials, safe custody certificates, transfer certificates, and related papers. The papers include:
- papers relating to the custody of ' Field Notes on Saudi Arabia - 1935', December 1936 - September 1946, including certificates of safe custody sent to the Air Officer Commanding, British Forces in Iraq;
- papers relating to the updating of the 'Military Report on the Arabian States in the Persian Gulf The historical term used to describe the body of water between the Arabian Peninsula and Iran. ', May - June 1941 and March 1942, including correspondence between the Political Agent A mid-ranking political representative (equivalent to a Consul) from the diplomatic corps of the Government of India or one of its subordinate provincial governments, in charge of a Political Agency. , Bahrain and the Government of India, correspondence from Major H T Hewitt, Defence Officer, Persian Gulf The historical term used to describe the body of water between the Arabian Peninsula and Iran. , containing reports on defence arrangements in Bahrein [Bahrain] and Qatar, May 1941, letter from E V Packer, Petroleum Concessions Limited containing a report on the oil situation in Qatar, June 1941, letter from Charles Dalrymple Belgrave, Adviser to the Government of Bahrain containing a report on the Bahrain naturs, May 1941, and report on the route from Sharjah to Kalba by Cornelius James Pelly, Political Agent A mid-ranking political representative (equivalent to a Consul) from the diplomatic corps of the Government of India or one of its subordinate provincial governments, in charge of a Political Agency. on the Trucial Coast A name used by Britain from the nineteenth century to 1971 to refer to the present-day United Arab Emirates. , Sharjah, March 1942, with sketch map, folio 81;
- Foreign Office memorandum on the production of official documents, 1942.
The Arabic content of this file consists of printed text on the verso The back of a sheet of paper or leaf, often abbreviated to 'v'. of the sketch map on folio 81. This sheet appears to have been reused for drawing the map.
- Extent and format
- 1 file (260 folios)
- Arrangement
The papers are arranged in chronological order from the front to the rear of the file. Serial numbers written in blue and red crayon (blue for sent correspondence, red for received correspondence) are present throughout the file. They refer to entries in the notes at the rear of the file.
- Physical characteristics
Foliation: the foliation sequence commences at 1 on the front cover and terminates at 258 on the back cover. The numbers are written in pencil, are enclosed in a circle, and can be found in the top right hand corner of the recto The front of a sheet of paper or leaf, often abbreviated to 'r'. page of each folio. Foliation anomalies: ff. 1, 1A; ff. 3, 3A; ff. 53, 53A; ff. 185, 185A. A second incomplete foliation sequence numbered 53-250 is also present between ff. 52-245. The numbers are written in pencil, but are not circled, and appear in the same position as the main sequence.
- Written in
- English and Arabic in Latin and Arabic script View the complete information for this record
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'Cyphers and Secret Documents: Safe Custody Reports and Handing Over Certificates for Secret Documents' [94r] (192/523), British Library: India Office Records and Private Papers, IOR/R/15/2/179, in Qatar Digital Library <https://www.qdl.qa/archive/81055/vdc_100023467979.0x0000c1> [accessed 5 February 2025]
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Copyright: How to use this content
- Reference
- 'Cyphers and Secret Documents: Safe Custody Reports and Handing Over Certificates for Secret Documents'
- Title
- front,front-i,1ar:1av,2r:3r,3ar:3av,4r:53v,53ar:53av,54r:80v,82r:185v,185ar:185av,186r:257v,back-i,back
- Pages
- East India Company, the Board of Control, the India Office, or other British Government Department
- Author
- Usage terms
- Open Government Licence