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'Cyphers and Secret Documents: Safe Custody Reports and Handing Over Certificates for Secret Documents' [93r] (190/523)
The record is made up of 1 file (260 folios). It was created in 30 Dec 1936-24 Sep 1946. It was written in English and Arabic. The original is part of the British Library: India Office The department of the British Government to which the Government of India reported between 1858 and 1947. The successor to the Court of Directors. Records and Private Papers Documents collected in a private capacity. .
Transcription
This transcription is created automatically. It may contain errors.
M
17
3.
FORM OF LETTER TO BE WRITTEN TO PRIVATE LITIGANTS IN POSSESSION
OF THE ORIGINAL OR A COPY OF A DOCUMENT FOR WHICH IT IS DESIRED
TO CLAIM PRIVILEGE IN THE PUBLIC INTEREST.
[Memorandum, paragraph 11 (3). The letter given here is that written by the Ministry of
Transport in Ankin's case; see ibid.]
"Sir,
"In reply to your letter of the 5th November on the subject of legal proceedings in
connexion with an accident that occurred at Clapton Station on the 17th November, 1928, I am
directed by the Minister of Transport to state that, in his view, the notices of accidents furnished
to him by the railway companies in pursuance of section 6 of the Regulation of Railways
Act, 1871, are furnished for his own information and guidance in the performance of his duties,
and that their utility in this respect might be prejudiced if they were compiled by railway
companies with the knowledge that any information contained in them might be used by
individual members of the public for the purpose of prosecuting their private claims against the
railway companies concerned. In these circumstances it is the practice of the Minister to
decline, in the public interest, to comply with any request which he may receive for permission
to inspect or to obtain copies of such notices "
4.
AFFIDAVIT TO BE SWORN BY THE MINISTER OR ONE OF THE PERMANENT
HEADS OF THE DEPARTMENT IN ADDITION TO THE LETTER GIVEN IN
FORM 3 ABOVE, IF REQUIRED BY THE COURT.
[Memorandum, paragraph 11 (3).]
Heading and title as in Form 2.
I, Sir . . . . &c. [as in Form 2].
1. I am informed that a subpoena duces tecum (or as the case may be) has been served
on ... . with regard to the following [amongst other] documents, viz The said
documents consist of original letters from [the Secretary of State or as the case may be] to
.... [or " The said documents consist of copies of confidential reports made to me (to His
Majesty's Principal Secretary of State for Foreign Affairs) in pursuance of (here state Act of
Parliament,
Order in Council
A regulation issued by the sovereign of the United Kingdom on the advice of the Privy Council.
, or ' in pursuance of his official duty ' or as the case may be) "
[or again " The said documents consist of letters written by (private person) to (private person)
containing records of conversations between (private person) and officials of the (Foreign
Office) "]—and see generally Forms 2 and 3.
2. The said documents were submitted to me [to His Majesty's Principal Secretary of
State, &c.] for my [for his] inspection, and after inspecting and examining the same I wrote to
[party required to produce] [or " I directed (official) to write to . . . . " or " I was directed by
His Majesty's Principal Secretary of State, &c., to write to . . . . "], the letter copy whereof is
shown to me and is attached hereto marked exhibit A, requesting him [them] [ for the reasons
therein stated] not to disclose the said documents [on the ground that disclosure would be
prejudicial to the public interest.]
Alternative Form of Paragraph 2.
2. The said documents were submitted to me, &c and after inspecting and
examining the same I formed the opinion that it would be prejudicial to the public interest to
allow them to be produced or inspected in the above-named suit. [Here, if possible, state
reasons, see generally Forms 2 and 3.] I accordingly wrote . . . . &c.
3. On the above grounds [or "For the reasons given in the said letter"] I object [or
" I object on behalf of His Majesty's Principal Secretary of State, &c."] to the said documents
being disclosed or inspected in this action.
Signed
Sworn, &c
About this item
- Content
The file contains papers relating to the safe custody and transfer by the Bahrain Political Agency An office of the East India Company and, later, of the British Raj, headed by an agent. of secret and confidential publications and cyphers and codes. The file contains correspondence from the Political Agent A mid-ranking political representative (equivalent to a Consul) from the diplomatic corps of the Government of India or one of its subordinate provincial governments, in charge of a Political Agency. , Bahrain and from other British officials, safe custody certificates, transfer certificates, and related papers. The papers include:
- papers relating to the custody of ' Field Notes on Saudi Arabia - 1935', December 1936 - September 1946, including certificates of safe custody sent to the Air Officer Commanding, British Forces in Iraq;
- papers relating to the updating of the 'Military Report on the Arabian States in the Persian Gulf The historical term used to describe the body of water between the Arabian Peninsula and Iran. ', May - June 1941 and March 1942, including correspondence between the Political Agent A mid-ranking political representative (equivalent to a Consul) from the diplomatic corps of the Government of India or one of its subordinate provincial governments, in charge of a Political Agency. , Bahrain and the Government of India, correspondence from Major H T Hewitt, Defence Officer, Persian Gulf The historical term used to describe the body of water between the Arabian Peninsula and Iran. , containing reports on defence arrangements in Bahrein [Bahrain] and Qatar, May 1941, letter from E V Packer, Petroleum Concessions Limited containing a report on the oil situation in Qatar, June 1941, letter from Charles Dalrymple Belgrave, Adviser to the Government of Bahrain containing a report on the Bahrain naturs, May 1941, and report on the route from Sharjah to Kalba by Cornelius James Pelly, Political Agent A mid-ranking political representative (equivalent to a Consul) from the diplomatic corps of the Government of India or one of its subordinate provincial governments, in charge of a Political Agency. on the Trucial Coast A name used by Britain from the nineteenth century to 1971 to refer to the present-day United Arab Emirates. , Sharjah, March 1942, with sketch map, folio 81;
- Foreign Office memorandum on the production of official documents, 1942.
The Arabic content of this file consists of printed text on the verso The back of a sheet of paper or leaf, often abbreviated to 'v'. of the sketch map on folio 81. This sheet appears to have been reused for drawing the map.
- Extent and format
- 1 file (260 folios)
- Arrangement
The papers are arranged in chronological order from the front to the rear of the file. Serial numbers written in blue and red crayon (blue for sent correspondence, red for received correspondence) are present throughout the file. They refer to entries in the notes at the rear of the file.
- Physical characteristics
Foliation: the foliation sequence commences at 1 on the front cover and terminates at 258 on the back cover. The numbers are written in pencil, are enclosed in a circle, and can be found in the top right hand corner of the recto The front of a sheet of paper or leaf, often abbreviated to 'r'. page of each folio. Foliation anomalies: ff. 1, 1A; ff. 3, 3A; ff. 53, 53A; ff. 185, 185A. A second incomplete foliation sequence numbered 53-250 is also present between ff. 52-245. The numbers are written in pencil, but are not circled, and appear in the same position as the main sequence.
- Written in
- English and Arabic in Latin and Arabic script View the complete information for this record
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'Cyphers and Secret Documents: Safe Custody Reports and Handing Over Certificates for Secret Documents' [93r] (190/523), British Library: India Office Records and Private Papers, IOR/R/15/2/179, in Qatar Digital Library <https://www.qdl.qa/archive/81055/vdc_100023467979.0x0000bf> [accessed 27 January 2025]
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Copyright: How to use this content
- Reference
- 'Cyphers and Secret Documents: Safe Custody Reports and Handing Over Certificates for Secret Documents'
- Title
- front,front-i,1ar:1av,2r:3r,3ar:3av,4r:53v,53ar:53av,54r:80v,82r:185v,185ar:185av,186r:257v,back-i,back
- Pages
- East India Company, the Board of Control, the India Office, or other British Government Department
- Author
- Usage terms
- Open Government Licence