"ملف 1/50 الروتين المكتبي" [و‎‎١‎٢] (٢٠٦/٢٣)

10,
(ix) Whenever the notes and orders adrait or it the draft
should follow them verbatim ; "but when this is not
the case, the drafter must ezercise his discrcticr
in condensing or expanding the notes. ^ 'ho hanu-
writing of drafts must "be conpact, neat ana iegiDie,
and abbreviations should be avoided as likely to
confuse the typist. It is preferable to type
lengthy notes and drafts. All notes and ^afts
of more than three or four lines should be typed
before submission to the Political Resident.
■
(x) The practice of transmitting with covering letters, a
pass of enclosures containing unnecessary repetition
of information intended to bo conveyed should be
avoided. No papers should accompany a letter
which are not essential to a clear and pr^cisu
■understanding of the question r of or rod,. ^ • •; - _ ^ ^
other hand care must be taken that ohe information
to be conveyed is not deficient or meagre.
Ordinarily drafts of letters should be self-con
tained; in cases, however, which involve an
important principle or which ma T be.intricate in
their details^ it is proper that all papers which
bear on the points at issue should accompany the
letter.
(xi) All the references in the draft should be marked.
(xii) Clear indication should be given in th-j a raft whuther
it is a letter, a memorandum, express Letter, etc.,
or if a telegram the code in which it should ±SoU^,
and such other details.
38. TYPHIG SECTION .
Before -beginning to'type a draft or a letter^tUe typist
must read through the notes and the draft ^ ^-proved
'■ptinn is reouired. Ke must see that the dr^il t* ho-o .1 _ . ^
hy the officer concerned. The following checks should he applied
by hi: 1! -
(i) That the references cited are correct.
(ii) Type the letters in the proper form. The various
foms of correspondence in a Government ox rice are.
(a) TKTTTli BOBM .
British Hesidency and
. Consulate General,
Pus hire.
Dated the 1945.
jTrom
To
Subject
S ir
With reference to
I have the honour to be,
Sir,
Your most obedient servant,
(b) kg^ORANDUM .
TT British Residency and
Consulate General,
Bushire, dated the,.....
To The Political Agent, Bahrain .
memorandum. r , ■ - Poiitiicnl
— Secretary to the ^oiibio^-.
"Resident in t'ee Persian ^U-