"ملف 1/50 الروتين المكتبي" [و‎‎٣] (٢٠٦/٥)

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I shall -irst of all cLescri"be "briefly how correspondence,
the life sorea. of an office, is dealt with, with particular
reference to the Lain Office in Bushire.
2. Correspondence consists mainly of telegrams and letters,
and nowadays when due to the war, surface communications involve
long delays, most of the correspondence in our office is done "by
telegram. Telegrams may "be in plain language or in code or in
cypher depending on the nature, confidential or•otherwise, of the
subject^ and letters may "be in the forer of official letters,
demi-official letters, express letters, printed letters, endorse
ments, memoranda, etc. There is another class of communication
called the :; bavIngram : , received mainly from Consular Offices and
Ecf assies. bavingrams are only copies "by post of telegraphic
messages and they are classed with express letters and treated
with the same urgency.
3. A letter or telegram, as soon as it is received in office,
is called a ITresh Beceipt. bpeakine; of letters these come either
through the local post office or "by means of safe-hand' "bags with
Captains of Iritish vessels and pilot:; of aircraft. The mails
are opened "by an officer and passed on tc the Head of the office, "
Secretary in our- Office, who after perusal sends them "back to the
office, initialling and dating every letter. On letters reQuiring
urgent action, he marks "URQEKT" or which means that those
letters should "be given prior attention.
Telegrams as soon as they are received from the Telegraph
Office, aiv mecoded if in code. The fact that a telegram came
enclaii or in such and such a code, ( v e have two codes in main
Office, The government Telegraph Code and the Indian ord Code;
there arc some confidential codes and 03^hers kept in Confidential
Office) the numljer: the date ox origin; the date of receipt;
the name ol the sender, and if the telegram was marked n Immediate"
the time of 01igin and receipt - all these doteils are given as
"below, - . ' ' -
ZuOM
TO
NO.
ENCJAHl / G.T.C. / I.W.C,
POLITICAL, LAHRAI1T.
i.\RITCONbUL, :• .
859.
DATED 10TH. , HSGEIVED 11TH DECSl J-iiR, 1944
TEX
1.
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ENCLiilR / CODE
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TO
j >r 0. . 844-L.E,
DALiLJ 15th 0 , KiiiCEIVED 15th. DiilCE.LEB, 1944.
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