"ملف 17/27 وسائل نقل الوكالة" [و‎‎١‎٤‎٠] (٤٨٢/٢٨٣)

(XA 5/0/1)
FOREIGN OFFICE,
APRIL, 1946.
THE OFFICIAL CAR CODE
Since it is desirable to define the responsibilities
of Heads of Posts in the use and care of official motor vehicles,
to guide them in their proper maintenance, and to avoid contro
versy over the respective responsibilities of an outgoing Head
of the Post and his successor, the following rules have been made:
RESPONSIBILITY
1. The responsibility for the proper use, care and
maintenance of official vehicles will rest entirely with the
Head of the Post, whether the vehicles be driven by himself or by
an official chauffeur or temporarily by any member of his staff.
It Is emphasised that especial care must be taken of official
vehicles, because they are supplied at the public expense and are
not the personal property of the Head of the Post or his staff.
It is his responsibility to ensure that the vehicles are properly
serviced, that the log-book supplied for use with each vehicle
is regularly kept and that all instructions concerning repair
and running cost, accounts and insurance are carried out. The
official motor vehicles are entirely at the disposal of the Head
of the Post who may at his discretion authorise their use by
subordinate members of his staff if and when he sees fit. During
absences from his post or on his transfer to another post, the
outgoing Head of the Post will ensure that the vehicles are handed
over to his substitute or his successor with their complete
equipment and full complement of spare wheels and tyres, tools
and spare parts, and the fact reported in a separate paragraph
noting any exceptions, in his handing-over report.
USE
2. The use of official vehicles may be differentiated
under three headings: official, representative and private.
3 # The term M official use” includes:- official visits by
the Head of the Post and members of the staff to public bodies,
British subjects, foreign colleagues and so on; the meeting of
distinguished arrivals, attendance at official receptions
(luncheons, dinners, cocktail parties, funerals, &c); and
collection of Foreign Office bags and mail from King’s Messegers
and landing grounds • The cost of su&huse is to be chrged
to public funds. Journesys for normal attendance at the
office can only be regarded as ’’official" when special sanction
has been granted by the Department. The present practice is
to require the staff to make a payment for such journeys. The
cost of journeys made on behalf of Dominion or Colonial GoveER-
ments should be charged to the Dominion or Colony conerned and
and credited to this Department.
4. The vehicles may also be used for representative or
private purposes, in which case the cost is to be paid to the
official funds at the post by each person concerned at the
approved fixed rate per mile per vehicfe and shown as a credit
on the "Transport" schedule with the quarterly acccntmts.
Representative use of the vehicle includes visits of a less than
official nature, which nevertheless $ust be paid in order to
maintain touch a/ltv*
cn wlth people and
affair s